Although I won't say that carbon/activated carbon is a must in all systems, the benefits of using it is evident. Carbon removes the tannins, acids, and organic compounds that can eventually "stain" the water and ultimately cause other problems down the road. Rox 0.8 is choice, but TLF Hydrocarbon is highly rated with Seachem Matrix still highly regarded. There are two modes of operation in passive and aggressive usage. Passive is "old school" where you would add a bag of carbon to your sump in a high flow compartment and let it sit. The main problem was that most of the water would flow around the bag and not through the media as hoped and especially when algae growth or detritus accumulated on the mesh. Nowadays aquarists are more aggressive by adding carbon to a reactor that forces water through the media. You can purchase a dedicated reactor or even use a small canister filter for this. The expiration of carbon is always debatable, but for the most part you should be able to run a quality carbon for at least two to four weeks. Carbon does not leach impurities back into the water column so if you forget to replace it, if anything, it's just being passed over or collecting gunk between the granules. Over time, if you forget to replace it, the eventual trapping of gunk between the granules could cause added NO3 or PO4 (don't be neglectful).